Electronic visit verification
Proof that every visit happened, where and when it should have.
Staff check in and out at the door, and CareKindle stamps each visit with its GPS location and time. The office watches the day on a live board and clears the exceptions, so a missed visit never turns into a payroll or billing dispute weeks later.
How a verified day runs
From the front door to a clean timesheet
The same four moves run every day, so nothing about a visit is left to be remembered later.
Check in at the door
The staff member checks in on arrival and out on departure. Each visit is stamped with its GPS location and time, captured at the door, not reconstructed later.
Watch the live board
The office sees the day in real time: every visit in progress, completed, or not yet started, on one screen. You know where the day stands without making a single call.
Clear the exceptions
Late, missed, and short visits surface on their own, so a coordinator resolves them in the moment, not at the end of the month when the funder asks.
Approve the timesheet
Verified check-in and check-out times confirm the visit and flag any shift that ran long or short, so the hours you pay and the hours you bill are always the same number, ready for payroll and invoicing with no second entry.
Exception queue
Catch the missed and late visits before anyone calls
Every visit running late, never started, or finished early lands in one exception queue your coordinators work through. Nothing slips past the end of the day unaccounted for, and every close leaves a documented reason behind it.
- Late, missed, and short visits surface automatically
- Out-of-range check-ins measured against the client’s own address, once it is on the map
- Reassign, follow up, or resolve from a single screen
- A documented reason on every exception you close
Verified hours, on the record
The timesheet and the audit trail come from the same visit
Aligned with the health-privacy laws that apply to you, the answer is always on the record.
Each check-in, edit, exception, and approval is written to an append-only trail, attributed to a named user and time-stamped. So when a funder asks what happened on this visit, an audit turns into a search instead of a fire drill.
Verification starts the moment your staff arrive.
The proof is captured at the door, not reconstructed later from memory. By the time the office looks at the board, the visit already speaks for itself.
Other care settings
The same platform, for other kinds of care
Home Care
Scheduling, visit verification, and billing for visits in the home.
Assisted Living
Coordinate care and staffing across a residence.
Pediatric & disability support
Versioned care plans and verified visits for ongoing support.
See a day of visits verify themselves.
14-day trial · full access · no credit card.